The maintenance of Stock items is done from the central Head Office system. To maintain stock items select "Stock > Stock Master" from the "Maintenance" menu.


If you add or change an item here, the Communications Manager will extract the change to all stores.

Page1  - This Tab contains the General information for an individual stock item. If an image is available for the item, it can be displayed.

Adding a new Item

Press <F4> to generate the next available ISC (in store code). This is a unique number generated by the system to identify each stock item.

 Description - This is the full description of the item. It is displayed on the POS screen and printed on sales dockets, COP's and reports.

 Label Description - If you have entered a label description the system will use this on the stock labels when printed. If you leave this empty the full description will be used.

 Supplier - enter a valid code (4 Character Reference) to identify the Supplier who supplies the item. Note the Supplier record must exist in Ramsys (see Supplier Master).

Extended Description - a field containing up to 100 alpha-numeric characters to provide a more detailed product description of the item. Thiscan also be uploaded as the item description on your website.

 Neg Cost, Markup & Sale Value - Enter the expected supplier cost into Neg Cost (Negotiated Cost). If you have in fact set a Fixed Costfor the item, you will also need to tick the Fixed Cost option near the bottom right corner of this window. If you then enter a markup %, the system will calculate the retail price - Sale Value. (Neg Cost x MU%). If you only enter a Sale Value the system will calculate a markup % usingthe Neg Cost and Sale Value data. GP% will also be calculated in both cases.

NOTE : By default, Ramsys will use the Sale Value as the listed price, INCLUDING TAX, that the retail customer will pay when purchasing this item. 

 Superceded ISC - You may use this field to tell the system that these 2 items are similar and qty on hand should be combined when calculating orders.

 Sale2,Sale3,Sale4 & Sale5 - These are alternative Sale Values than can be assigned to a location. This enables the same stock item to be priced differently at different stores according to the location price level set here. Leave the fields as 0.00 for the system to use the main Sale Value.

 Supplier Code - this is the reference used by the Supplier to identify the item (it can also be the IPC or Manuf Code in Ramsys) and is used on the order you generate for purchases and also to receive stock at the stores in the Stock Receipting process (as the supplier's invoice will have their reference, not yours).

Tradesell 1 - Tradesell 3 - The tradesell prices are the retail price the system will use when the items are being sold to a trade account.

 Reorder Type - Used by the ordering system - Auto items will be reordered automatically, Manual stock will not but may be reordered manually, Discontinued stock may not be ordered (see Page 2 Stocklevels).

 Reorder Min/Max - The reorder system will order stock up to the maximum once the level reaches the minimum (see Page 2 Stocklevels).

 Pack Qty - The number of items in a pack as supplied by the supplier. For example if the pack qty is 5 (5 items in a pack) and you require 3 items the system will order a qty of 1 from the supplier and when that 1 is received at the pos the system will increase the qty onhand by 5.

 EOQ - economical order quantity. You may set the system to order items in bulk. For example if you set this to 10 and 3 are required the system will order 10. Note this should not be confused with pack qty.

 HO Margin -

 Last Cost - The last cost the item was received for at the POS. The system will use this to average the costs used to calculate the GP%

 Last Date - The last time any action was performed on this item.

 Last Sale - The value the item was last sold for.

 Lastorder - The date the item was last ordered.

 First Date - The date the item was created.

 Adds to club member balance - If this option is clicked on the system will add the retail value of the item to a club member balance whenever the item is sold to a club member.

 Staff Price - The price the system will use for a staff sale based on the value set for staff markup in the system options.

 Last sent to POS - The last time the item was extracted to the Point of Sale.

 Sell Security - If set to a value greater than 0 the system will demand authorisation before allowing an item to be sold.

 Price Change - If set to a value greater than 0 the system will demand authorisation before allowing an item to have it's price changed.

 Exclude from level calculator - Sales of this item will not credit to the salesperson bonus if clicked on.

 Warranty number - If this is not set to 0 the system will demand a warranty/serial number when the item is sold - Note this will be recorded and is available for searching upon.

 Nonstock - checking this box means that the POS will not track the qty onhand for this item. You may also set up nonstock types, selecting one of these will set this item to follow the rules of that reference (such as being excluded from the performance reports). Sales of non stock items are produced at the end of day processing in the POS.

 Date trial ends - You may set an item on trial until a certain date - some reports allows you to filter on trial stock only.

 Cost is fixed - If this is clicked the stock receipting at the POS will only allow receipting at the specified cost.

 Consignment Stock - The stock is on consignment and therefore is not paid for until sold.

 Do not Print Tags - If the item packaging has a barcode and adequate description you may click the "do not print tags". This will prevent the POS from automatically printing unnecessary tags upon receipting (the manual print tags screen at the POS will still allow the tags to be printed if required).

Attributes are a fully relational way of filtering and sorting data. These define an item into categories of increasing detail. All items must have at least 1 attribute.

Add Images

Ramsys is able to store Multiple images against an item. These images may be displayed at the POS and on your ecomm site.

To load an image, click on the <Add New Image> button. A copy of the image will be uploaded to the database so it can be made available on the cloud.

The second line of the button will tell you how many images are attached to this item, use the next and previous arrows to cycle through the images.

Right click the Image to download or delete.



Page2  - will list all stocklevels throughout the company. Stocklevel data is the individual data per store for a stock item and consists of:

               Location the stocklevel is for.

               Qty onhand of the item at that store.

               The qty transfer in or the qty due in with outstanding orders.

               The last stocktake variance at that store.

               The last qty counted at that store.

               The date the item was last sold at that store.

               The last time the item was received at that store.

               The minimum level - if this is 0 then the ordering system will use the master stock minimum as entered on the General Page.

               The reorder type - if this is empty then the ordering system will use the master stock reorder type as entered on the General Page.

               The last cost of the item at that store.

               The average cost at that store.

               The last date and order number of the item for that store.

As stated above the Reorder type, minimum and maximum may be modified for different stores if required. If you do modify these parameters make sure you tick the "Save Stocklevel Changes" button

You may Press <F11- Print> to print this list.




Page3 - will list the sales for each location for this item. This will contain the store, qty sold, date sold, sale value and GP.

The data is displayed in a tree format where by default the values per month are shown. Click on the "+" to expand this by store within the month. Click on the "+" and the system will drill down into the individual transactions.

Right click the individual transaction to raise the actions menu, from here you may view or reprint the docket.



This page will give a listing of all orders for this item.



This screen is divided into 2

1. Promotions

       All sales of this item while on Promotion will be displayed in a tree view.

Stock Level Audit

Style Matrix


 Barcode - To add or Remove a barcode for this item,

<Right Click> in the clear space below the Barcodes list  and select the required option from the drop down list that appears.

 To Add a barocede, either enter the barcode details or Scan the barcode that is printed on the item, into the IPC window.

Confirm the quantity of items that will be recorded when this barcode is scanned then press <Save and return>

 The system will now be able to identify this specific item when the barcode is scanned at the POS.

NOTE : A barcode must contain only numbers and the same barcode cannot be used on more than Item


Ramsys supports Ecommerce integration to Shopify as standard. other integrations including custom are also available upon request.

On the ecommerce page you may enter extra Ecommerce relevant detail.


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